Full-Time Administrative Assistant 

St. Ambrose Catholic School, the only Catholic dual language school in Virginia, is seeking a highly organized, faith-filled, and mission-driven individual to join our team in a full-time position. This leadership role is integral to the school’s success, supporting both administrative operations and ensuring the continued growth of our educational environment. The ideal candidate will assist with day-to-day operations, lead initiatives, and foster a collaborative, faith-driven school culture for students and staff alike.

Key Responsibilities:

Administrative & School Operations

• Provide administrative support to the principal, assisting with school-wide initiatives, faculty needs, and daily operations.

• Manage communications with families, faculty, and external stakeholders, ensuring timely responses and clarity.

• Coordinate scheduling and logistics for school events, meetings, and professional development.

• Oversee admissions processes, collaborating with the principal on preschool and K-8 enrollment.

• Ensure smooth morning arrival and dismissal of students, especially in preschool.

• Maintain accurate records, reports, and compliance with diocesan and state regulations.

• Assist in budget planning and financial oversight for school operations.

• Represent the school at diocesan-wide events and community engagements.

Educational Leadership & Preschool Program

• Establish a faith-filled, structured, and creative environment that aligns with the school’s Catholic mission and fosters early childhood development.

• Oversee curriculum implementation, ensuring alignment with diocesan standards and integration with the elementary school’s goals.

• Ensure compliance with state licensing requirements, maintaining a safe, nurturing learning environment.

• Train and support staff, ensuring adherence to licensing standards and school policies.

• Plan and coordinate activities including chapel services, holiday celebrations, and family engagement events.

• Conduct staff observations, evaluations, and professional development, guiding teachers towards continued excellence in early childhood education.

• Assist in the hiring process for school staff.

Student Support & Engagement

• Behavior Management: Implement and enforce school policies related to student behavior, addressing disciplinary issues fairly and equitably. Collaborate with parents and staff to resolve conflicts.

• Classroom Supervision: Ensure that students are adequately supervised during non-instructional periods such as lunch, recess, and transitions between classes.

• Student Support: Provide assistance to students, addressing learning difficulties, offering counseling, and advocating for student needs.

• Student Engagement: Promote a positive school culture that fosters student engagement, achievement, and a sense of belonging.

• Extracurricular Activities: Oversee and support extracurricular programs to ensure alignment with school goals and values.

Staff Development & Community Building

• Staff Development: Support faculty through professional development opportunities, mentorship, and coaching to foster growth and excellence.

• Teacher Evaluation: Participate in the evaluation of teaching staff, providing constructive feedback to promote growth and a positive learning environment.

• Staff Supervision: Supervise and evaluate staff to ensure alignment with the school’s mission and standards.

• Parent Engagement: Build positive relationships with parents, providing regular communication on student progress and school events.

• Community Involvement: Foster relationships with local businesses, organizations, and diocesan partners to support student achievement and school initiatives.

Administrative Duties

• Data Management: Oversee the school’s data systems, ensuring accurate, timely reporting of student and school performance.

• Budget Management: Assist with school budget planning and resource allocation, ensuring that financial resources are used effectively.

• Policy Implementation: Implement and enforce school policies and procedures, ensuring alignment with diocesan guidelines and standards.

• Other Duties as Assigned: Perform other duties as assigned by the principal or superintendent.

Qualifications:

• Bachelor’s degree required (Education or related field preferred).

• Experience in Catholic education, school administration, or early childhood leadership.

• Strong organizational and communication skills.

• Fluency in Spanish is a plus but not required.

• Commitment to the Catholic faith and the mission of Catholic education.

Why Join Us?

St. Ambrose Catholic School is a dynamic, growing dual language school committed to academic excellence, faith formation, and community building. This role offers an exciting opportunity to contribute to a school that values innovation, tradition, and bilingual education.

To apply, send your resume to Dr. Aránzazu Ascunce at aascunce@stambroseschool.org.

We look forward to welcoming a passionate, mission-driven leader to our team!